To: All SWAC Members and Parents
Subject: SWAC Deadline Policy
Please be aware that throughout the season there are many deadlines which must be observed. We have deadlines for dual meet sign-up, invitational meet sign-up, apparel sales, etc.
Each deadline is set based on time needed by our volunteers and/or coaches to work with vendors, league teams, and other organizations to accomplish their various tasks. The volunteers must work within the confines of external parameters and timetables such as host team deadlines for invitationals and production time needed by vendors.
Please respect our volunteers by not asking them to extend deadlines or to make changes (including cancellation) to your information after a deadline has passed. We understand that plans change, however, once deadlines have passed additions, changes, and deletions cause our volunteers significant additional effort and time and may result in delays in our orders for the whole team or our team not meeting other external deadlines such as host team registration dates for invitationals. If your plans change BEFORE the SWAC deadline, please contact the appropriate volunteer immediately to make a change.
An additional note: Signing up online for an invitational constitutes a promise to pay the related meet fees whether your child swims in the meet or not. While our intention is to not register any swimmer without payment, occasionally circumstances require us to send registration to the host team before we have all of the payments in hand. Once the SWAC sign-up deadline passes, if we have not received a contact from you, it is assumed that your swimmer is planning to attend the meet and payment is required without exception.
Invitational Registration Procedures:
1 – Review meet details (see blog, website, bulletin board, swimmer’s portal) and decide if your swimmer(s) will attend. MAKE A NOTE OF THE SWAC DEADLINE FOR REGISTRATION.
2 – If your swimmer(s) will attend, log in to your swimmer’s portal BEFORE THE REGISTRATION DEADLINE DATE and register per the swimmer’s portal instructions.
3 – BY THE END OF PRACTICE ON THE DEADLINE DATE, place your PAYMENT in the RED INVITATIONALS FOLDER in the front of the A-K family folder box. Payments must be in an envelope and labeled indicating the meet for which payment is being made and the swimmer’s name. Note that payment by check is recommended and strongly preferred and that your cancelled check serves as your receipt. Checks should be made out to “SWAC.”
4 – LATE REGISTRATION WILL NOT BE ACCEPTED AND NO SWIMMER WILL BE REGISTERED WITHOUT PAYMENT. Additionally, be aware that online registration constitutes a promise to pay the related meet fees whether your swimmer(s) ultimately attend the meet or not.
Remember that all SWAC swimmers 14 and younger should attend the SWAC invitation on November 9th. All other invitationals are optional.
Watch for an email shortly about currently available invitationals.